One of the biggest challenges facing today's businesses is managing all the forms and records that are required to operate and manage a typical small to medium sized construction business. Many businesses are losing hundreds and even thousands of dollars a month in both labour hours and administrative costs in managing paper forms and records.
Using the SoconOne Forms module, we provide an affordable solution to help businesses convert their existing forms, records, documents, and manuals into electronic format with a centralized database that is accessible online or mobile via smartphone or tablet.
Our forms module, development process, and experience allows us to deliver in days and weeks rather than months. The process itself is simple and efficient; simply provide us a copy of your existing forms and records and we will convert them into electronic format which is now accessible online or mobile.
Benefits and Advantages
- Reduce Paperwork and Data Entry
- Cloud Based Forms and Records
- Cloud Based Documents and Manuals
- Desktop, Smartphone and Tablet
- Real-Time Custom Reporting
- Reduce Errors and Omissions
- Track Form Submissions
- Collect and Centralize Data
- Improve Timeliness of Records
- Enforce Data Compliance
Functions and Features
- Electronic Form Conversion
- Form Requirements and Controls
- Electronic Documents
- Document Requirements and Controls
- Groups and Categories
- Employee Licenses, Tickets, and Certificates
- Custom Reporting
- Centralized Database
- Cloud and Mobile Access
- Data Export and Mining
- File and Image Attachments
- Electronic Signatures
- Custom Print Templates
- System Administration
- User and Permission Controls
How it Works
Step 1: Provide us with copies of your forms, records, reports and documents.
Step 2: We convert everything to electronic formate on our cloud based forms management system.
Step 3: We provide you with user and management training.
Examples of Forms
- Timecards
- Daily Job Reports
- Progress Reports
- Estimates and Quotes
- Order Forms
- Safety Forms
- Site Inspections
- Equipment Inspection
- Checklists
- Punchlist
- Applications
- Requests
- Service Records
- Repair Records
- Waiver
- Surveys
- Quality Control
- Compliance
Types of Reports
- Project Summary
- Payroll Reports
- Progress Reports
- Cost Reports
- Expense Reports
- Sales Reports
- Safety Compliance
- Employee Report Card
- Equipment Maintenance
- Inspection Summary
- Survey Summary
- QA Reports
- Compliance Report
- Business Summary
- Custom Reports
Types of Documents
- Project Resources
- Safety Manuals
- Trade Manuals
- Instructions
- Compliance Manuals
- Policies and Procedures
Management Tools
- System Administration
- Form Requirements and Controls
- Document Requirements and Controls
- User and Permission Controls